Questions To Ask Your Yearbook Digitization Contractor
There is something unique and memorable in each year. This is why Yearbook Digitization should receive sufficient attention by being done professionally. There are numerous vendors promising quality services. However, these precious memories should not be subjected to chance. You need to choose a vendor whose services you are certain about. Here are questions to ask in order to vet the vendors and get quality services.
What is the quality of images you intend to produce? Quality is measured in DPI which represents dots-per-inch. You may also measure the quality using PPI which refers to pixels-per-inch. The recommended quality is 400 PPI and above. By getting a higher PPI, you are guaranteed that the book will not require additional scanning in future.
Have you digitized other yearbooks? It is a skill to digitize books. There are tricks that will make your images of better quality instead of just passing them through scanners. The images also need to be presentable. Other documents are delicate and can tear in the process of handling. Look at the results of other projects to determine whether you can trust the vendor with your own or not.
In what format will I receive the files? The digitized files come in different formats. Since the file will come in one format, it must be easy to use for the people accessing it. It should also be easy to share on other platforms by accommodating different gadgets. The file should also be convertible to other formats to enable sharing. PDF and JPEG are the most common formats that help you to preserve quality despite sharing.
How are the original materials handled and preserved? You need to send the original pictures and materials to the vendor. Some of these images and documents only exist as a single copy. This means that once it has been damaged, it will never be recovered. The vendor must also guarantee that your pages will not be folded or the images defaced so that the original quality can be preserved. The vendor should provide insurance in case the materials are damaged.
How long will the process take? Delivery time usually depends on the facilities available and contract agreement. While some clients have the luxury of time, others have to return the materials to such places as the library because they need to be used by other people. Even as the vendor hurries to deliver on your work, quality must be maintained.
How will the numbering be done? The information on the book should be logical. This means that information or images that were taken before others are grouped together. A chronicle view makes it easier for users to follow your events and see sense in their sequence.
The latest technology should be incorporated to make it easy for users to search for information. One of the options is the use of optical character recognition or OCR which enables words on images to be searched. Where such technology is not available, the images should be converted to PDF to make it easier to search. The quality of digitization process will determine the quality of results produced.
What is the quality of images you intend to produce? Quality is measured in DPI which represents dots-per-inch. You may also measure the quality using PPI which refers to pixels-per-inch. The recommended quality is 400 PPI and above. By getting a higher PPI, you are guaranteed that the book will not require additional scanning in future.
Have you digitized other yearbooks? It is a skill to digitize books. There are tricks that will make your images of better quality instead of just passing them through scanners. The images also need to be presentable. Other documents are delicate and can tear in the process of handling. Look at the results of other projects to determine whether you can trust the vendor with your own or not.
In what format will I receive the files? The digitized files come in different formats. Since the file will come in one format, it must be easy to use for the people accessing it. It should also be easy to share on other platforms by accommodating different gadgets. The file should also be convertible to other formats to enable sharing. PDF and JPEG are the most common formats that help you to preserve quality despite sharing.
How are the original materials handled and preserved? You need to send the original pictures and materials to the vendor. Some of these images and documents only exist as a single copy. This means that once it has been damaged, it will never be recovered. The vendor must also guarantee that your pages will not be folded or the images defaced so that the original quality can be preserved. The vendor should provide insurance in case the materials are damaged.
How long will the process take? Delivery time usually depends on the facilities available and contract agreement. While some clients have the luxury of time, others have to return the materials to such places as the library because they need to be used by other people. Even as the vendor hurries to deliver on your work, quality must be maintained.
How will the numbering be done? The information on the book should be logical. This means that information or images that were taken before others are grouped together. A chronicle view makes it easier for users to follow your events and see sense in their sequence.
The latest technology should be incorporated to make it easy for users to search for information. One of the options is the use of optical character recognition or OCR which enables words on images to be searched. Where such technology is not available, the images should be converted to PDF to make it easier to search. The quality of digitization process will determine the quality of results produced.
About the Author:
You can find an overview of the benefits you get when you use professional yearbook digitization services at http://www.yearbookscanning.com right now.
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